Privacy Policy
Last updated 13 November 2026
This page explains what we collect when you book a strategy call with Astro Intelligence, what we do with it, who else sees it, and how to have it removed.
Who we are
Astro Intelligence, Cape Town, South Africa, builds booking and lead systems for medical aesthetic clinics and dental practices. Under the Protection of Personal Information Act, 2013 (POPIA), Astro Intelligence is the responsible party for the information described here. You can reach us at contact@astrointelligence.co.
What we collect
Only what you type into the booking form on this site, plus the ordinary technical information any website receives.
| What | Why we ask |
|---|---|
| Your name | So we know who we are meeting. |
| Your email address | To send you the calendar invite with the Google Meet link. |
| Your WhatsApp number | So our team can reach you about the call if they need to. |
| Your clinic or practice name, and website | The website is optional. We look at your public pages before the call, so we arrive prepared. |
| The date and time you pick | To hold the slot and create the meeting. |
| Anything you type in the notes box | Optional context for the call. |
| Technical information | Your IP address and browser, held briefly in server logs, to keep the form from being abused and to fix it when it breaks. |
This site never asks for payment card details, ID numbers, or any health or patient information.
What we do with it
- Book your call. The slot goes into our Google Calendar so nobody else is offered it.
- Send you the invite. Google Calendar emails you an invitation with a Google Meet link.
- Keep in touch about the call. A person on our team may email you or send you a WhatsApp about the booking, for example to confirm it or to move it.
- Prepare for the call. We read your practice's public website beforehand.
We do not sell your information, we do not rent it, and we do not add you to a mailing list you did not ask for.
Google user data
The booking system connects to one Google account: our own, the one the calls are booked into. It asks for a single permission, https://www.googleapis.com/auth/calendar.events. It uses that permission to see which times in that calendar are already taken, and to create the strategy-call event with a Google Meet link so that you get a real invitation.
We never ask you to sign in with Google and we never read your Google account. Calendar data is not used for advertising and is not sold or transferred. Astro Intelligence's use of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.
Who else sees it
Only the services that have to, and only the part each one needs:
- Google (Calendar and Meet) holds the calendar event: your name, email and the details you gave.
- Vercel hosts this site and passes your form on to the calendar.
- Calendly: if the calendar on this page is ever shown through Calendly instead, the details you type there go to Calendly.
- Meta (WhatsApp) sees your number and any WhatsApp messages between us.
Some of these providers are outside South Africa, so your information may be processed abroad. We rely on their own contractual data-protection commitments, as section 72 of POPIA allows. We will also hand over information if the law requires it.
How long we keep it
Booking records are kept for 24 months after our last contact with you, so we have a record of what was agreed. Server logs are kept for up to 30 days. If you ask us to delete your information earlier, we will.
Your rights
Under POPIA you may ask us, at any time and at no cost, to:
- tell you what we hold about you;
- correct anything that is wrong;
- delete it, unless the law requires us to keep it;
- stop contacting you;
- object to what we are doing with it.
Email contact@astrointelligence.co and we will answer within 30 days. If you are not satisfied, you may complain to the Information Regulator of South Africa at inforegulator.org.za.
Cookies and the Meta pixel
This site runs the Meta pixel. It is a small piece of Facebook code that sets a cookie and tells Meta when you opened the page, picked a time and booked a call. We use it to measure which adverts bring practices here. It reports those events, not what you typed: your name, number and email go only to us. You can block it in your browser or through your Meta ad settings, and booking still works. Fonts load from Google Fonts, which sees your IP address as it serves them.
Children
This is a service for practice owners and managers. It is not meant for anyone under 18, and we do not knowingly collect information from children.
Changes
If this policy changes, we will update the date at the top.
Astro Intelligence · Cape Town, South Africa · contact@astrointelligence.co